Birth – Death Certificate Checklist Tool

Birth & Death Certificate Application Checklist

Registering births and deaths is a legal requirement and these certificates are foundational documents for many legal and personal matters. The process is managed by the local municipal body (like the Municipal Corporation or Panchayat). Here’s what you generally need for each.

For a Birth Certificate

This is the first official identity document for a child, essential for school admissions, passports, and more.

• Proof of Birth: A letter or certificate issued by the hospital or nursing home where the child was born.
• Parents’ Identity Proof: A copy of the Aadhaar Card or Voter ID of both the mother and father.
• Parents’ Address Proof: A copy of a recent utility bill, passport, or bank passbook.
• Parents’ Marriage Certificate: A copy of the marriage certificate is often required to establish the parents’ names.
• Application Form: The fully filled registration form provided by the municipal office or hospital.
• Affidavit (for delayed registration): If the birth is not registered within 21 days, an affidavit from a notary explaining the reason for the delay is usually required.

For a Death Certificate

This document is legally required to settle inheritance, claim insurance, and for various other official purposes.

• Proof of Death: A certificate from the doctor who declared the death or a report from the hospital.
• Deceased’s Identity and Age Proof: A copy of the deceased’s Aadhaar Card, PAN card, or Birth Certificate.
• Deceased’s Address Proof: A copy of a utility bill or ration card for the deceased’s last address.
• Applicant’s Identity Proof: The Aadhaar card of the person applying for the certificate (usually a close relative).
• Cremation/Burial Receipt: The receipt from the crematorium or burial ground.
• Affidavit (if required): An affidavit specifying the date, time, and cause of death, especially if the death occurred at home.